Barcodes       Klarion OrderTrax makes it easy to create purchase orders and add received inventory quantities into the system. The challenge is updating your inventory amounts after they are used. This is the whole purpose of using a barcode scanner with Klarion OrderTrax.       Klarion recommends using the Symbol Technologies Phaser (Model P460) wireless scanner. The scanner cradle connects to your PC using the Symbol Technologies Keyboard Wedge Cable (Model STI 80-0200). This scanner is wireless, meaning you can carry it throughout your office scanning items, and then return it to the cradle to update your Klarion OrderTrax inventory. It also has a keypad that allows you to enter quantities as the items are scanned.       Four tasks can be performed while using the scanner with Klarion OrderTrax:   Reduce inventory in stock - As items are used, reduce your inventory count for that item by the amount used.   Increase inventory in stock - Items added to your inventory that were not received through the standard OrderTrax Receive process may be added using this feature.   Create purchase orders - Walk around your office and scan the items you wish to purchase. When you place the scanner in the cradle, Klarion OrderTrax will create purchase orders for each of the items that were scanned.   Set inventory in stock values - Walk around your office scanning your inventory and entering the quantities on the scanner keypad. Place the item on the cradle and Klarion OrderTrax will update your inventory quantites.       Klarion OrderTrax does not use the manufacturer barcodes that are pre-printed on your products. Klarion OrderTrax easily prints its own barcodes. A single barcode represents the vendor, item, and location in which the item is stored.       There are a number of ways to use barcoding in your office:       Periodic Inventory   Use Klarion OrderTrax to print a single barcode for each inventory item on individual adhesive labels. You then attach the labels to the shelves or some easily accessible local near the actual inventory.   On regular intervals (daily, weekly, monthly), you walk around the office and count the physical quantity of each item. You press the star key (*) on the scanner key pay, then type in the quantity for that item, then scan the label representing that item. You repeat this process as you count each item. Return to the scanner to OrderTrax system and tell it to set the quantities to the inventory amounts recorded in the scanner. It's that easy!       Staff Inventory   Use Klarion OrderTrax to print multiple barcodes (on paper) for each inventory item you have in stock. Place the labels next to the actual inventory items. As your staff uses an inventory item, ask them to take as many labels as the number of items they are using. They place the labels in a box for the person who places the orders.   On a regular basis, the person who places the orders takes the box and scans each label one-by-one, places the scanner in the cradle and tells orderTrax to update the inventory quatities, or create purchase orders for the items used.       Storage Room Inventory   Use Klarion OrderTrax to print barcodes for each of your inventory items. Print the labels alphabetically on sheets of paper. Place the papers in a single notebook. Place the notebook and your OrderTrax system next to the storage room door. As inventory is removed from the storage room, turn the notebook to the page containing the label for the item used and scan the barcode for the item(s) being used (use the star key to enter multiple quantities).       You may wish to use a combination of these methods in your own office. The main point is that Klarion OrderTrax offers multiple ways of tracking inventory to meet your office needs.       ©2005 Klarion L.L.C. All rights reserved.